Templates for Resignation Letters

1 minute read | 6 April 2022

Regardless of the reason for leaving, writing a resignation letter can be tricky. At Boardrm, we believe in supporting you through your career journey and at times, this may include a resignation letter along the way. So here are some templates and additional tips on how to write your resignation letter.

The most important tip is to always keep it professional and short. Here are the most relevant pieces of information you must always include:

  • The date
  • Your name
  • Person you are addressing the letter to
  • The position you’re resigning from
  • When your resignation will take effect
  • Your signature
To help you get a realistic idea of what resignation letter should look like, here are two examples you can use as a template.

Template 1.

[Today's date]

Dear [name of the person you are addressing],

Please accept this as notice of my resignation from the position of [your job title] at [organisation name].

As my notice period is [X weeks/months], I believe my last day will be [date]. Please let me know if that is incorrect.

[Optional] Please let me know how much accrued holiday and pay I am owed.

[Optional – adapt this for your circumstances] Thank you for the support you've given me during my time at [Business or organisation name]. Please let me know if there's anything you need from me before I leave.

Yours sincerely,

[Your name]

Template 2.


Dear [Name of the person you are addressing],


I am writing to formally inform you of my resignation from my position as [Job Title] at [Company Name]. In accordance with the period of notice agreed within my contract, my last day will be [date].

I would like to take this opportunity to thank you for all of the opportunities presented to me within the period of my employment. I have enjoyed my time working at [Company Name], however, in the best interests of my career, I feel that the time is right to move on. 

Finally, if there is anything I can do to ensure a smooth and efficient handover process, please do not hesitate to let me know.

I wish you all the very best for the future.

Thank you.
Yours sincerely,

[Your Name]

By using these templates, you will keep your letter short and concise with all the required information.

For more career advice, check our advice page.

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